GDPR Compliance

Our Commitment to Data Protection

sepia-mesa is committed to ensuring the security and protection of the personal information that we process, and to providing a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles.

Data Controller

sepia-mesa is the data controller for personal information collected through this website and in the course of providing our photography services. This means we are responsible for deciding how we hold and use personal information about you.

Legal Basis for Processing

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

• Contract: Where we need to perform the contract we are about to enter into or have entered into with you
• Legitimate interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests
• Consent: Where you have given consent to the processing of your personal data for one or more specific purposes
• Legal obligation: Where we need to comply with a legal or regulatory obligation

Your Rights Under GDPR

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

Request Access

You have the right to request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request Correction

You have the right to request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.

Request Erasure

You have the right to request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it.

Object to Processing

You have the right to object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.

Request Restriction

You have the right to request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in certain scenarios.

Request Transfer

You have the right to request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.

Withdraw Consent

You have the right to withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.

Exercising Your Rights

If you wish to exercise any of the rights set out above, please contact us at [email protected]. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

International Transfers

We do not routinely transfer your personal data outside the United Kingdom. Should any transfer be necessary, we will ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data
• Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK

Complaints

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

Changes to This Policy

We reserve the right to update this GDPR compliance statement at any time, and we will provide you with a new statement when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.